What is an electronic health record and how is it used in health care management?

  

Complete the worksheet below according to the following guidelines:
In the space provided, write each terms definition as used in health care management. You must
define the term in your own words.
In the space provided after each terms definition, summarize a health care management scenario
that illustrates the importance of the skill, concept, procedure, or tool that the term refers to in 125 to
150 words. In the scenario, you may wish to consider the following:
o
o
o
Why is the skill, concept, procedure, or tool necessary for accurate record keeping, operational
efficiency, excellent patient services, employee management, regulatory compliance, reducing
costs, forecasting, and so forth?
What successes are enabled by an adequate understanding or appropriate application of the skill,
concept, procedure, or tool?
What risks or failures are associated with an inadequate understanding or inappropriate
application of the skill, concept, procedure, or tool?
Save the completed worksheet as a Microsoft Word document with your name in the file name.
Submit the file to your instructor.
Worksheet
Submitted By:
[Type your name here.]
Term
Electronic
health
record
Electronic
prescribing
Health
information
technology
Situational
analysis
SWOT
analysis
Definition
Scenario

Introduction: Effective management in healthcare requires an understanding of various tools, concepts, procedures, and technologies. One area that healthcare organizations are increasingly embracing is the use of technology in healthcare management. Electronic health record, electronic prescribing, and health information technology are some of the technologies that are increasingly being adopted to improve patient outcomes, streamline healthcare processes, and enhance operational efficiency.

Don't use plagiarized sources. Get Your Custom Essay on
What is an electronic health record and how is it used in health care management?
Just from $13/Page
Order Essay

Description:
1. Electronic health record (EHR): An electronic health record is a digital record of a patient’s medical history, treatments, and outcomes. It helps healthcare professionals to manage patient care more efficiently by providing accurate and up-to-date information.

Scenario: A clinic that adopts an electronic health record system can improve patient safety, reduce errors, and enhance operational efficiency. For instance, healthcare professionals can easily access a patient’s medical history, medications, lab results, and imaging reports from a single platform. This reduces the need for manual record-keeping, minimizes errors due to illegible handwriting, and reduces the risk of misdiagnosis.

2. Electronic prescribing: Electronic prescribing involves using computerized systems to transmit prescription orders to pharmacies. It enhances patient safety, reduces medication errors, and improves prescription accuracy.

Scenario: Electronic prescribing reduces the risk of medication errors, including those due to handwriting errors, illegible prescriptions, and unclear orders. Additionally, it simplifies the prescribing process, reduces wait times, and supports better communication between prescribers and pharmacists.

3. Health information technology: Health information technology refers to the use of technology to manage health information and improve patient outcomes.

Scenario: Health information technology is integral to the management of patient data, including medical records, clinical decision support tools, and population health management. It enhances the accuracy and accessibility of data, improves communication among healthcare providers, and supports better coordination between healthcare services.

4. Situational analysis: A situational analysis involves assessing an organization’s strengths, weaknesses, opportunities, and threats (SWOT analysis) to identify focus areas and develop strategies.

Scenario: Conducting a situational analysis enables healthcare organizations to identify areas for improvement, develop strategic plans, and make data-driven decisions. For instance, if a hospital identifies a weakness in its patient satisfaction scores, it can develop targeted interventions to address this issue.

5. SWOT analysis: SWOT analysis refers to assessing an organization’s strengths, weaknesses, opportunities, and threats to identify focus areas and develop strategies.

Scenario: Conducting a SWOT analysis enables healthcare leaders to comprehensively evaluate their organizations, identify areas for improvement, and develop effective strategies to address them. It also enables them to make informed decisions, maximize operational efficiency, identify opportunities for growth, and mitigate risks.

Objectives:

1. To understand the importance of electronic health records, electronic prescribing, and health information technology in healthcare management.
2. To learn how situational analysis and SWOT analysis are used in healthcare management decision making.
3. To identify the benefits of accurate record keeping, operational efficiency, excellent patient services, employee management, regulatory compliance, reducing costs, and forecasting in healthcare management.

Learning Outcomes:

1. Students will be able to explain the advantages of electronic health records, electronic prescribing, and health information technology in healthcare management.
2. Students will be able to conduct a situational analysis and SWOT analysis in a given healthcare management scenario.
3. Students will be able to identify the risks and failures associated with an inadequate understanding or inappropriate application of these skills, concepts, procedures, or tools.

Term Definitions and Scenarios:

1. Electronic health record (EHR): A digital record of a patient’s medical history, diagnoses, medications, allergies, lab results, and other medical information that can be accessed by authorized healthcare providers. Electronic health records are necessary for accurate record keeping, reducing medical errors, and improving patient safety and care coordination. In a healthcare setting, a nurse prepares to administer medication to a patient, but notices that the patient has a medication allergy in their EHR that was not mentioned during the admission process. The nurse then checks the EHR and notifies the physician, preventing a potentially dangerous medication error.

2. Electronic prescribing: A system that allows healthcare providers to electronically send prescriptions to pharmacies. Electronic prescribing is essential for reducing errors related to handwritten prescriptions, improving medication adherence, and increasing efficiency. In a healthcare setting, a physician uses electronic prescribing to prescribe medication for a patient. The prescription is then automatically sent to the pharmacy, eliminating the need for the patient to physically take the prescription to the pharmacy and reducing the risk of medication errors.

3. Health information technology (HIT): The application of technology to manage health information and improve healthcare delivery and outcomes. Health information technology includes EHRs, electronic prescribing, telemedicine, and other digital tools used in healthcare. In a healthcare setting, a patient uses a telemedicine platform to consult with a physician remotely, reducing the need for in-person visits and increasing access to care.

4. Situational analysis: A process of analyzing the internal and external factors that influence an organization’s operations and identifying areas for improvement. Situational analysis is necessary for effective decision making, forecasting, and strategic planning in healthcare management. In a healthcare organization, a manager conducts a situational analysis to determine the organization’s strengths, weaknesses, opportunities, and threats. The analysis reveals that the organization has a high turnover rate among nurses due to poor working conditions and recommends implementing changes to improve employee retention.

5. SWOT analysis: A tool used to evaluate the strengths, weaknesses, opportunities, and threats of an organization in healthcare management. SWOT analysis is necessary for identifying areas for improvement and developing strategies for managing risks and challenges. In a healthcare organization, a manager conducts a SWOT analysis to evaluate the organization’s performance. The analysis indicates that the organization has a strong reputation for patient care, but is facing increased competition from other healthcare providers and needs to improve its marketing strategies.

Solution 1:

Term: Electronic health record
Definition: Electronic Health Record (EHR) is an electronic version of a patient’s medical history, diagnosis, medications, and treatment plans. It is a digital record of a patient’s health-related information that is stored securely and is accessible by authorized health care providers.

Scenario: An EHR system allows for accurate and up-to-date medical information to be shared between healthcare providers, which improves patient care, reduces medical errors and minimizes duplication of efforts. In the case of emergency care, EHRs enable the treating physician to access vital information in real-time, saving time and facilitating better treatment decisions. However, a poorly designed EHR system or inadequate training on how to use it can lead to data entry errors, missing information, and system failures that can compromise patient safety and delay treatment.

Term: Electronic prescribing
Definition: Electronic prescribing (e-prescribing) is the electronic transmission of prescription information from a healthcare provider to a pharmacist using a secure EHR system or a standalone system. E-prescribing eliminates the need for paper prescriptions and reduces medication errors caused by illegible handwriting or misinterpretation.

Scenario: Electronic prescribing enables health care providers to send prescriptions instantly to pharmacies, which can be filled before the patient leaves the clinic or hospital. This improves operational efficiency, reduces wait times and enhances patient satisfaction. E-prescribing also enables the monitoring of patients’ medication adherence and reduces the risks of adverse drug reactions that can occur due to errors such as incorrect dosage. However, the success of e-prescribing largely depends on the quality of the EHR system, and poor interoperability can result in medication errors, increased costs, and decreased provider adoption.

Solution 2:

Term: Health information technology
Definition: Health information technology (HIT) refers to the application of technology in health care management to improve patient care, increase operational efficiency, and reduce costs. HIT includes a wide range of software, hardware, and electronic devices such as electronic health records, clinical decision support systems, and telemedicine.

Scenario: HIT enables healthcare professionals to improve patient outcomes by providing real-time access to patient data, facilitating clinical decision-making, and improving care coordination between providers. HIT also enhances operational efficiency, reducing costs associated with paper-based record-keeping and enabling providers to work more efficiently. However, poor system design or inadequate maintenance can lead to system failures, inaccurate data, and a lack of trust in the technology. Additionally, the implementation of HIT can be costly and staff training is crucial to ensure its successful adoption.

Term: Situational analysis
Definition: Situational analysis is the process of identifying an organization’s strengths, weaknesses, opportunities, and threats (SWOT) to develop an effective strategy and improve organizational performance. The analysis takes into consideration the organization’s internal and external environment, including its operations, finances, workforce, market competition, and regulatory requirements.

Scenario: A situational analysis is useful for organizations in health care management to identify areas of improvement and develop successful strategies that take into consideration the company’s strengths and weaknesses. By conducting a situational analysis, health care providers can identify the areas which need improvement, such as the quality of patient care, reducing costs, increasing operational efficiency, or staying compliant with new regulations. It helps to identify factors that could positively or negatively impact the organization’s performance, such as demographic shifts, new medical technologies, changes in government policies, or competition. Without a situational analysis, health care providers may miss important opportunities to improve organizational performance or fail to respond to emerging trends.

Suggested Resources/Books:
1. Electronic Health Records: A Practical Guide for Professionals and Organizations by Margret K. Amatayakul
2. Health Information Technology and Management by Richard Gartee
3. Health Information Technology: An Applied Approach by Nanette B. Sayles and Charlotte Weaver

Similar Asked Questions:
1. What are the benefits of implementing electronic health records in healthcare organizations?
2. How does health information technology improve patient care?
3. How does a situational analysis help healthcare managers in decision making?
4. What are the advantages of performing a SWOT analysis in health care management?
5. How does the process of electronic prescribing help healthcare organizations in enhancing patient safety?

Electronic health record – Electronic health record (EHR) refers to a digital version of a patient’s medical record that includes comprehensive information about the patient’s health. It is necessary for accurate record keeping, providing efficient patient services, and regulatory compliance. EHR improves healthcare quality by promoting patient safety, facilitating better communication, and enhancing clinical decision-making.

Scenario:
A patient arrives at the hospital after a car accident. The emergency department staff needs quick access to the patient’s medical history, including previous surgeries, allergies, and medications, to provide the best possible care. Without EHR, they would need to rely on the patient’s verbal account of their medical history, which may not be accurate, or wait for paper records to arrive. EHR provides the staff with an accurate, real-time record of the patient’s medical history, ensuring that they receive the appropriate treatment promptly.

Electronic prescribing – Electronic prescribing (e-prescribing) is the use of computer-based systems to generate and transmit prescription orders to pharmacies. E-prescribing is necessary for reducing prescription errors, improving patient safety, and ensuring regulatory compliance. It enables physicians and pharmacists to work together more efficiently and to provide better patient care.

Scenario:
A physician prescribes medication to a patient using e-prescription. The physician selects the medication; the system checks for allergies, drug interactions, dosage errors, and other safety-related issues, before the prescription is transmitted directly to the pharmacy. The pharmacist receives the prescription, verifies the accuracy of the information, and dispenses the medication. E-prescription ensures that the patient receives the right medication at the right dose and reduces the risk of medication errors.

Health information technology – Health information technology (HIT) refers to the application of information processing, storage, retrieval, and communication technologies in healthcare. HIT tools are necessary for improving patient care, operational efficiency, and regulatory compliance. It includes various systems such as electronic medical records, clinical decision support systems, telemedicine systems, among others.

Scenario:
A community hospital implements a clinical decision support system to improve patient care quality and safety. The decision support system alerts physicians to potential medication errors, adverse drug reactions, and patient allergies, among other things. It helps physicians make better-informed decisions about patient care, prescribe suitable medications, and avoid preventable medical errors that could harm the patient.

Situational analysis – Situational analysis is a tool used by healthcare managers to evaluate internal and external factors that influence the organization’s performance. Situational analysis is necessary for forecasting, strategic planning, identifying opportunities and threats, and decision-making.

Scenario:
A hospital conducts a situational analysis to determine why its patient readmission rates are high. In this analysis, the hospital evaluates internal factors such as staffing levels, resource allocation, and discharge procedures, as well as external factors such as community health services, family support services, and patient follow-up programs. With this evaluation, the hospital determines that the primary cause of readmission is a lack of community health services and support for patients after discharge. Based on this analysis, the hospital develops and implements an intervention program to address the identified issues, leading to reduced readmission rates and better patient outcomes.

SWOT analysis – SWOT analysis is a strategic planning tool used by healthcare managers to evaluate an organization’s strengths, weaknesses, opportunities, and threats. SWOT analysis is necessary for forecasting, strategic planning, and decision-making.

Scenario:
A health system conducts a SWOT analysis to evaluate its current performance and to develop strategies for improvement. The analysis reveals that the health system’s strengths include strong physician leadership, a robust quality improvement program, and a broad range of specialties. The weaknesses identified are a high staff turnover rate, inadequate technology infrastructure, and slow adoption to changes. The opportunities identified include the integration with the local health network, targeted community outreach, and the expansion of telemedicine services. The health system also faces threats from market competition, regulatory compliance issues, and industry consolidation. Based on this analysis, the health system develops strategies to leverage its strengths, overcome its weaknesses, capitalize on its opportunities, and mitigate its risks. This enables them to improve their performance, reduce costs, and increase market share.

Basic features
  • Free title page and bibliography
  • Unlimited revisions
  • Plagiarism-free guarantee
  • Money-back guarantee
  • 24/7 support
On-demand options
  • Writer’s samples
  • Part-by-part delivery
  • Overnight delivery
  • Copies of used sources
  • Expert Proofreading
Paper format
  • 275 words per page
  • 12 pt Arial/Times New Roman
  • Double line spacing
  • Any citation style (APA, MLA, Chicago/Turabian, Harvard)

Our guarantees

Delivering a high-quality product at a reasonable price is not enough anymore.
That’s why we have developed 5 beneficial guarantees that will make your experience with our service enjoyable, easy, and safe.

Money-back guarantee

You have to be 100% sure of the quality of your product to give a money-back guarantee. This describes us perfectly. Make sure that this guarantee is totally transparent.

Read more

Zero-plagiarism guarantee

Each paper is composed from scratch, according to your instructions. It is then checked by our plagiarism-detection software. There is no gap where plagiarism could squeeze in.

Read more

Free-revision policy

Thanks to our free revisions, there is no way for you to be unsatisfied. We will work on your paper until you are completely happy with the result.

Read more

Privacy policy

Your email is safe, as we store it according to international data protection rules. Your bank details are secure, as we use only reliable payment systems.

Read more

Fair-cooperation guarantee

By sending us your money, you buy the service we provide. Check out our terms and conditions if you prefer business talks to be laid out in official language.

Read more
× How can I help you?