What are the steps to improve business processes?

  

This is a very important assignment, thank you in advance.Stage 1 has been uploaded.Step 4: Follow this format:Title page with title, your name, the course, the instructors name;Introduction;Body, in paragraph form using the following section headings:Summary paragraphStep 5: In writing this assignment, the writing is in the third person. What this means is that there are no words such as I, me, my, we, or us (first person writing), nor is there use of you or your (second person writing). If uncertain how to write in the third person, view this link:http://www.quickanddirtytips.com/education/grammar/first-second-and-third-personStep 6: In writing this assignment, students are asked to support the reasoning using in-text citations and a reference list. A reference within a reference list cannot exist without an associated in-text citation and vice versa. View the sample APA paper under Week 1 contentStep 7: In writing this assignment, students are expected to paraphrase and not use direct quotes. Learn to paraphrase by reviewing this link:https://writing.wisc.edu/Handbook/QPA_paraphrase2.htmlStep 8: In your paper, respond to the following questions:Introduction describing the process and the tools that will be used to analyze and redesign the process;Heading One: A flow chart that identifies the existing process state and project with discussion of its formation;Heading Two: Select a team to work on the project and explain why they have been chosen;Heading Three: Create a charter plan and explain its major points with the reasons for the choices;Heading Four: Create a Revised Flow Chart with new design and include a discussion on its major points with the reasons for the choices;Heading Five: Explain the redesign;Heading Six: Create a Control Chart with a discussion of the control and improvement measurements;Heading Seven: Create a plan for implementation and change explain its major points with the reasons for the choices;In a page, explain how the process worked and the reasoning behind the decisions.Step 11: Create the introductory paragraph. The introductory paragraph is the first paragraph of the paper but is typically written after writing the body of the paper (Questions students responded to above). View this website to learn how to write an introductory paragraph:http://www.writing.ucsb.edu/faculty/donelan/intro.htmlStep 12: Write a summary paragraph. A summary paragraph restates the main idea(s) of the essay. Make sure to leave a reader with a sense that the essay is complete. The summary paragraph is the last paragraph of a paper.
Business process improvement.
Improving the business processes is taken through the following steps.
Mapping the process. The processes that is to be improved is identified and documented in
a flowchart to allow visual arrangements.
Analyzing the process. A flowchart is used to identify the problems affecting the processes.
The problems may be associated with how customers or team members get frustrated or
how where the cost goes high and the time taken in solving each part.
Redesigning the process. This is exploring how the problem can be addressed by informing
members on the purpose of improving and seeking ideas to members who are directly
involved. Full consequences of each proposed idea can be known and the right decision for
everyone can be achieved. New diagrams can then be create to document each step.
Acquiring resources. Resources that are required in implementing the new processes can
then be secured. Guidance from other members can be solicited and a business case can be
prepared to demonstrate the importance and implementation of the new processes.
Implementing and communicating change. This will involve changing existing systems,
teams, or processes. E.g. hire a new team member, or organizing training for fellow
members of staff.
Reviewing the process. This will involve the monitoring of process to ensure they are
performing as expected.
Reasons for improvement
To reduce Customer complains on low product quality and poor service.
To improve working conditions for colleagues to avoid frustrations.
To avoid neglect of work or double work.
To avoid wastage of resources.
To avoid missing of deadlines due to development of bottleneck.
Critical Success Factors if improvement is to be effective
Strong Improvement in Administrative Executive and Performance Leadership.
Active Involvement of the Board who are trusted.
Effective Oversight Structure of the organization.
Expert Performance Improvement by Staff.
Improved staff accountability.
Staff are involved actively in the business processes.
Effective Use of Information Resources for Decision Making.
Effective Communication Strategy in the organization.
Best talent to improve the selected process
Identifying goals. This is done by brainstorming the organizations.
Acquiring training resources. This may include books, computer software or online
courses.
Creating a schedule that will suit the length and complexity of the training program.
Finding a trainer which in this case are managing director and the supervisor.
Communicating effectively by having a meeting to inform the staff on the rundown of the
program.
Tracking progress by monitoring and marking what has been completed.
Encouraging feedback where the employees and the top managers can meet to discuss the
effectiveness of the program.
Role of the manager and supervisor in training
Supervisors and managers have this responsibilities in training.
Ensure new employees are adapt to the organization policies and facilities.
Develop training plans with employees.
They provide ongoing guidance to employees.
They provide career counseling.
Help employees develop and advance their careers.
They provide counseling to help the employee in their effort.
Resources for improvement efforts.
Change ideas.
Measures to guide improvement.
White papers and necessary documents.
Audio and video resources.
Stories regarding improvement.
References
Business
process
improvent.
(2016,
April
19).
Retrieved
from
Wikipedia:
https://en.wikipedia.org/wiki/Business_process_improvement
Improving
business
processes.
(2016,
June
6).
Retrieved
from
Mind
https://www.mindtools.com/pages/article/improving-business-processes.htm
Tools:
Mann, N. (2016, June 6). 7 steps to develop employees trainig program. Retrieved from Business
Bee: http://www.businessbee.com/resources/operations/7-steps-to-develop-an-effectiveemployee-training-program/
Us national Library of medicine. (2015, April 31). Retrieved from NCBI resources:
http://www.ncbi.nlm.nih.gov/pubmed/15913129

Introduction:
Business process improvement is a crucial aspect of any organization. The main aim of process improvement is to achieve operational efficiency by eliminating inefficiencies, improving service delivery, and reducing costs. Several tools are used to analyze and redesign the current processes by identifying problems and proposing solutions. This paper will explore the process of analyzing and redesigning a business process using various tools.

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Heading One: Flow Chart Identification
The first step in the business process improvement is to identify the existing process state and project with a discussion of its formation. This involves mapping and documenting the existing business process using a flowchart. A flowchart allows for a visual representation of the entire process, which helps in identifying inefficiencies, delays, redundancies, and other flaws in the process.

Heading Two: Team Selection
The next step is to select a team to work on the project. The team should consist of members who have the necessary skills, experience, and expertise to analyze and redesign the process. It is essential to choose team members who are directly involved in the process to ensure that their ideas and feedback are incorporated into the new design.

Heading Three: Charter Plan Creation
Once the team is set up, the next step is to create a charter plan. The charter plan outlines the goals, objectives, and timeline for the project. It also explains the methods and tools that will be used to analyze and redesign the process.

Heading Four: Revised Flow Chart Creation
Once the existing process is analyzed, the team works on re-designing the process by identifying potential solutions to the identified problems. This results in the creation of a revised flow chart with a new design. The new design will address the shortcomings of the existing process by implementing new procedures, reducing redundancies, and improving service delivery.

Heading Five: Explanation of the Redesign
The new design is then discussed, with the team explaining the major points and reasons for the choices made. This involves analyzing how the problem can be addressed by informing members of the purpose of improving the process and seeking ideas from those directly involved.

Heading Six: Control Chart Creation
After the process is redesigned, a control chart is created to measure the process’s control and improvement. This involves selecting measurable indicators, defining specific methods for control and improvement, and evaluating the results.

Heading Seven: Implementation and Change Plan Creation
The final step in the business process improvement is creating a plan for implementation and change. The plan outlines how the new process will be implemented, who will be responsible for the implementation, the timeline, and the potential challenges that may arise.

Summary Paragraph:
Business process improvement is an essential aspect of any organization looking to improve operational efficiency, reduce costs, and improve service delivery. Several tools are used to analyze and redesign the current processes, such as flowcharts and control charts. The process of analyzing and redesigning a business process involves identifying the problem areas in the existing process, selecting a team, creating a charter plan, creating a revised flow chart, implementing the new design, measuring control and improvements, and finally, creating a plan for implementation and changes. The ultimately result of this process will lead to better efficiency and better results for the organization.

weighed. Once the ideas are evaluated hands-on changes are made using the best solution. Implementing the solution. Once the redesigned process has been agreed upon, it is necessary to create a practical plan for implementation. This includes a timeline, budget, and allocation of resources needed to execute the plan. Monitoring and controlling the process. Continuous monitoring of the implementation process is important to ensure that everything goes as planned and taking corrective action when things deviate.

Objectives:
1. To develop an understanding of how to analyse and improve existing organizational processes.
2. To learn how to work in a team and collaborate on a business process improvement project.
3. To create a revised flow chart after redesigning a process, and explain the major points and reasons for the choices made.
4. To develop an understanding of how to create a control chart with a discussion of the control and improvement measurements.
5. To learn how to create a plan for implementation and change and explain its major points with the reasons for the choices made.

Learning Outcomes:
1. Gain skills in analyzing and mapping existing processes through the use of flowcharts.
2. Learn how to identify and address problems affecting a process by seeking input from members directly involved.
3. Develop effective communication skills to inform members of the purpose of the improvement and evaluate proposed solutions.
4. Gain skills in creating revised flowcharts, control charts, and implementation plans.
5. Develop the ability to work collaboratively in a team to accomplish a business process improvement project.

considered, before deciding on the best redesign solution.

Solution 1:

Introduction:
Business process improvement is a crucial step towards achieving efficient operations and high-quality output. To achieve this, it is necessary to identify the processes that need improvement and analyze them using the right tools. In this paper, we will use process mapping to identify key processes, analyze them using flowcharts, redesign them, and implement necessary changes.

Heading One:
Analyzing Existing Process State
The first step in improving business processes is identifying the areas that need improvement. This is followed by creating a flowchart to visualize the processes in question. This flowchart helps identify the problem areas that need analysis.

Heading Two:
Selecting the Right Team
Selecting the right team to work on the project is imperative for success. The team members need to have the right skills and knowledge to understand the processes and analyze them effectively.

Heading Three:
Developing a Charter Plan
The charter plan outlines the scope, goals, and principles of the project. This plan should identify the major points and reasons for each choice made in the process. It should also outline the tools to be used during the project.

Heading Four:
Redesigning the Process
After identifying the problem areas, the next step is redesigning the process. This involves exploring different solutions and assessing their feasibility. Once the best solution is identified, a new flowchart is created.

Heading Five:
Explaining the Redesign
It is crucial to explain the changes made during the redesign process. This includes describing why those changes were made and how they will lead to improved efficiency and output.

Heading Six:
Creating a Control Chart
A control chart helps measure the effectiveness of the new process design. This chart monitors the process and identifies areas that may need further improvement. The chart should outline the control and improvement measurements.

Heading Seven:
Developing an Implementation Plan
Once the redesign is complete, it is essential to create a plan for implementation and change management. This plan should outline the major points and reasons for each choice made.

Summary Paragraph:
Improving business processes involves identifying and analyzing key problem areas before developing a new solution. At the core of this process is creating a flowchart to visualize the existing processes and identify pain points. A carefully selected team of experts then analyzes the flowchart, following a well-designed charter plan. The redesign phase should explore multiple solutions and culminate in a revised flowchart that accurately outlines the new, improved process. Finally, creating a control chart ensures that ongoing improvements can be measured, and creating an implementation plan leads to successful implementation of the new process.

Solution 2:

Introduction:
Business process improvement is a continuous process that requires analysis, attention, and creativity. In this paper, we will discuss how to identify and analyze key business processes to improve them using a flowchart. Our goal is to help organizations operate more efficiently, effectively, and profitably.

Heading One:
Process Mapping
Process mapping involves identifying key processes in an organization and understanding how they interact. By documenting the process with a flowchart, we can analyze it for pain points and problem areas.

Heading Two:
Expert Team Selection
To be effective, the team working on business process improvement must contain the right experts who have expertise in the relevant area. The team should be selected for these reasons only.

Heading Three:
Development of a Charter Plan
The charter plan outlines the scope and objectives of the project. It should provide the necessary information and tools to be used and measure the successful implementation of the improvement.

Heading Four:
Process Redesign
Redesigning is the most critical aspect of the improvement process. This phase aims to solve problems, and redesign should be done carefully to prevent the recurrence of problems.

Heading Five:
Redesign Explanation
The redesign process requires a clear explanation of the change to others to succeed. It involves describing the redesign and why it is an improvement. A discussion on the redesign gains the support and comfort of the team member.

Heading Six:
Control Chart
The control chart is essential for measuring and monitoring changes to identify whether ongoing improvements are being made. The control plan is used to measure the success of a new process using statistical techniques.

Heading Seven:
Implementation Plan
The implementation plan lays out the steps required to ensure successful implementation while minimizing disruption from the changes. The plan should address the human elements involved.

Summary Paragraph:
Business process improvement requires a sophisticated approach. From understanding the process, mapping and identifying pain points and problem areas, selecting an expert team, creating a charter plan, redesigning the process, to implementing and controlling changes requires due diligence and careful thought. Creates a successful process improvement in a project.

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