Project Implementation Plan: Part 2 (Project Communications Plan, Risk Analysis) for the Team Projec

  

Project Implementation Plan: Part 2 (Project Communications Plan, Risk Analysis) for the Team Project
Assignment
Instructions:
Resource: Project Implementation Plan: Part 1 (Human Resources Management Plan, Quality Assurance Plan, and Procurement Plan) from Week 3 andA Guide to the Project Management Body of Knowledge.Write a 1,050- to 1,750-word Project Implementation Plan for the organization using the Project Charter selected by the Learning Team in Week 2, which will also be used for the final project due in Week 5. The Project Implementation Plan must include the following sections:Project Communications Plan: Project communications plans are defined in section 10.2, titled Plan Communications, in A Guide to the Project Management Body of Knowledge.Risk Analysis: Risk analysis is defined in section 11.3, titled Plan Risk Management, in A Guide to the Project Management Body of Knowledge.NOTE:Also complete a Comm Plan Matrix and tables showing how risk is summarized, identified, calculated, etc.Format your paper consistent with APA guidelines. Tables may be used to format and organize the implementation plan. They can be included within the plan rather than at the end as normally required by APA guidelines.
Additional
Requirements:
Complete the
assignment using your own words with correct spelling, punctuation, and
grammar in APA format. No plagiarism.
If you are not
using your own words or if you are quoting any information or definitions,
make sure to cite the information by using proper APA format citations and
dont forget to include the source of the information as a reference on
the references page by using proper APA format.
Read and use the
attached PDF, Word, and/or Power Point document(s) that are attached to
this question in order to understand the necessary information in order
for you to be able to complete the assignment accurately and completely.
Read and use any other files that are attached
to this question in order for you to be able to complete the assignment
accurately and completely, if applicable. Do not forget to include
any other attachments as references and to use citations from them, if
applicable.
Project Implementation Plan: Part 1
Project Implementation Plan: Part 1
1
Project Implementation Plan: Part 1
2
Human Resource Plan
The human resource management plan includes various important aspects that ensure the
execution of a project is viable. The responsibilities and roles of the team members are wellstipulated in the project (Allen, 2002). An organizational chart defines the way communication
and authority in a project is passed from one party to the other in a hierarchical manner. In
addition, a staffing management plan comes along in order to ensure that qualified and competent
staff is hired. In the staffing plan, the acquisition of resources is outlined, a timeline is also set for
the outsourcing for the skills, training for the employees, performance reviews and rewarding of
the staff (Lindstrom, 2014).
Roles and Responsibilities: Role, Authority, Responsibility, and Competency
Project Sponsors
These will be responsible for ensuring that there is a flow of money to the project in
accordance with the provided budget. The sponsors may include major stakeholders, the board of
directors among other stakeholders. The project sponsors should have prior knowledge in
financial matters so as to follow up on good usage on their investments as well as determining of
the project is the right course (Wirfs-Brock & McKean, 2002).
Project overseer/ Manager
The project manager is the lead officer in the project and his or her work will be to ensure
that the management is well-coordinated and he will ensure that all managers are evaluated and
major project decision and approvals. All the resources of the project are managed by the project
manager. He also reports to the project sponsors on the progress of the project (Armstrong &
Armstrong, 2011). The manager requires some skills such as scheduling, budgeting, good
Project Implementation Plan: Part 1
3
leadership and effective communication skills and strategies to ensure the success of the project
(Armstrong & Armstrong, 2011).
Departmental Managers
The managers will be responsible for each and every activity that happens in their
departments. The managers should acquire unique skills in relation to their department; however,
they should have coordination skills, staffing skills, good evaluation skills and leadership
qualities in order to ensure that each and every department coordinates effectively with each
other for a common goal of the overall project (Lindstrom, 2014).
Staffing Management Plan
Hiring staff
In order for the project to be successful, the management has to ensure that they hire the
skillful personnel in reference to the task at hand. In this plan, the human resource manager has
to test the skills of the new employees to ascertain their credibility. The assignment of the hired
resources will be assigned in accordance with approval by departmental managers. Appropriate
skills will be assigned to relevant assignment to ensure quality (Armstrong & Armstrong, 2011).
Employee training
The employees will be re-trained for a period of three months after hiring to re-affirm
their confidence and testing in their respective positions. On the other hand, whenever
performance has slacked, training programs will be put in place to ensure the skills of employees
are sharpened. A schedule has to be set to ensure underperforming employees are retrained
instead of hiring new ones as it would be more expensive (Wirfs-Brock & McKean, 2002).
Project Implementation Plan: Part 1
4
Performance Review
In order to ensure that performance is determined, every project team member has to be
reviewed in order to plan for proper retraining or retrenchment if need be. It is through the
performance review that the project manager will be able to determine the set of skills at hand
and even determine which employee to promote, re-train, hire or even fire (Lindstrom, 2014).
The System of Recognition and Reward
Well, performing project team members have to be appreciated in order to enhance
performance. Various rewarding techniques can be employed such as; salary increment, gifts,
vacation offers, promotions, free tickets for family members, scholarship offers and even verbal
recognition in meetings. The rewarding system is very important to ensure that project team
members are motivated hence optimizing performance (Johnson, 2004).
Project Implementation Plan: Part 1
5
Project Organizational chart
Project Sponsors
Project Manager
Human Resource
Project Engineer
Manager
Assistance HR
Procurement
Production Manager
manager
Technical support
Contracts
Returns coordinator
coordinator
Supervisors
Quality Control
Logistics
Digitalization
coordinator
coordinator
Coordinator
Process coordinator
Project Implementation Plan: Part 1
6
Quality Management Plan
Quality management plan involves ensures proper quality in all levels of deliverable work
processes. To ensure that there is customer satisfaction of the products which built to meet the
desired deliverable. The plan calls for proper documentation of the work in progress and provides
a forum for taking proper corrective actions and measures in the organization. The plan tends to
define the objectives achieved through quality work, required standards, roles and responsibilities
of organization individuals, quality tools and plans for reporting quality control and assurance
problems (Kliem & Ludin, 1992). The sole purpose of planning involves quality management of
expectations which involves project manager, project and the desires of the customers. The
article will evaluate and examine how various organization implement their quality control
policies and examine how the project management team plans to meet the quality requirement for
set projects (Lindstrom, 2014).
Examination on how the organization’s quality policies will be implemented
Each organization is very unique in terms of management practices and processes to
ensure quality is achieved to the products and services created to meet customer needs and
desires. These ensure achieving of desired quality to solve the problems and find a solution to
different situations the organization may face to eliminate the chances of declining the
Project Implementation Plan: Part 1
7
international standards (Besterfield, 2003). Various strategies are employed at different levels of
decision-making for any problem that may be identified and properly communicated along the
quality assurance format. The top management tends learns and decide on appropriate measures
to be used. Assessing of organization current culture and customer satisfaction is a very effective
strategy to be employed. Top decision-making organs later communicate the set values to the
junior members after developing a comprehensive master plan (In Nelson, 2015). Daily processes
of standardization are taken into account and provide measures for revising the strategies to meet
full customer satisfaction (Dominick & Lunney, 2012).
Various organizations tend to use different strategies ensure proper utilization of
utilization of quality management at different levels. The approaches vary from one business to
another so as to foster and promote improvements (Lindstrom, 2014). Quality management
systems that are used include the guru approach, the organization model approach, award criteria
methods and to a certain extent the Japanese approach. The strategies used to depend on the
methods of leadership and experience in the long run period of meeting customer needs. The
model ought to be designed for the success of the business and integrations of ideas. Through,
the desired methods organization will tend to prioritize customer demand and align their services
and products to meet the growing demand in a global setting and changing market trends (Lewis,
2007).
Examination on how the project management team plans to meet the quality requirements
set for the project
Proper techniques and methodologies are very essentials for project management in
various levels project management plan. Apparently, the scope project management for the
Project Implementation Plan: Part 1
8
quality purposes involves the definition of the project by the project sponsor. The scope ensures
the project is well understood by key stakeholders, project team and the clients (Besterfield,
2003). The process involves making sure the resources are spent in common agreement. At this
level, the originality of business remains valid and yield the required customer satisfaction.
Proper planning is essential at all approaches as well as defining the activity which in turn lead to
the completion of the project. Other scope involved at this level includes; efficient management
of work plan, measures to manage the project, the scope, proper and adequate documentation and
quality metrics (Kliem & Ludin, 1992).
Project Implementation Plan: Part 1
9
Procurement plan
Introduction
Procurement planning involves the process of deciding what to buy and the sources
determined by a particular organization. Proper procurement planning is essential as it helps the
organization to decide what to buy and the sources to be used in entire planning. Therefore,
proper management of the exercise ensures the realization of realistic requirements in
correspondence to procuring measures (In Nelson, 2015). Procurement planning allows the
involvement of all relevant stakeholders and technical experts are given the opportunity to give
relevant inputs on necessary requirements to achieved in the process of procuring items under all
given circumstances. Planners can be able to estimate the contract requirements within the
expected time limit. The process allows consolidation of similar requirements for economies of
scale (Allen, 2002).
Adequate procurement plan allows proper accountability and transparency in an
organization. The process allows proper monitoring and allows the adjusting of the process
according to and the changing market trends in the field of procurement. The article will tend to
examine how a project team will acquire goods and services from the outside organization and
examination of the process as managed from developing procurement documents through
contract closure (Dominick & Lunney, 2012).
Examination of how project team acquires goods and services from the outside
organization
Many companies and growing organization will tend to carry out procurement process
from the organization to achieve more and working goals. Through the process, many companies
Project Implementation Plan: Part 1
10
will tend to achieve data support mechanism. Organization will tend to reduce the recurrent and
fixed cost as the outside contractors need not pay any form of benefit in specialized set up
(Gallagher, 2000). The companies will tend to increase the accountability and transparency in the
entire process of procurement. The processes allow accessibility of specific skills and
technology. Through outsourcing, the companies will increase the flexibility in its operations and
allows the organization to focus on the core business of ensuring sufficient services and
effectively products. The process allows the organization to eliminate the effect of underperformance (Wirfs-Brock & McKean, 2002).
The project entails negotiating contracts from the potential suppliers and product vendors.
The process requires one to be able to determine the management plans and ensure soliciting of
potential sources. The project spells out what to be procured, the time of procuring thus reducing
wasting of organizational resources in long and short run periods. Apparently, outsourcing
requires cost elimination and the type of contract to be agreed upon by organization (Kliem &
Ludin, 1992). Therefore, through the process organization is able to utilize time and materials in
a prudent manner by companies. The risks of outsourcing reduce the risks the company may tend
to suffer if engages in the productive activity. However, outsourcing requires one to determine
the criteria of evaluation and determination of coordinated activities. Therefore, the project ought
to spearhead details of suppliers and bidders to increase the profitability of the organization and
increase the competitive advantage in existing market situation (Besterfield, 2003).
Managing procurement through closure of contract
These involve the management of procuring process through contract closure process in
relation to other processes. The project team usually plan for any form of contract closure and
Project Implementation Plan: Part 1
11
full guidelines of acquiring of goods and services in any form of organization (Allen, 2002). For
proper management of procuring processes and the system closure entails two main tools and
techniques to manage the system. Managing of contract closure may be informed of procurement
audit and the record management system of organization and contract documentation for the
purposes of effective administrative role and management system of contracts (Lindstrom, 2014).
Conclusion
The companies that strive to be very competitive in global market should incorporate
sound procurement process and ensure minimal waste of resource to increase profitability
(Lindstrom, 2014).
Project Implementation Plan: Part 1
12
References
Lindstrom, D. L. (2014). Procurement project management success: Achieving a higher level of
effectiveness.
Allen, J. (2002). The business of event planning: Behind-the-scenes secrets of successful special
events.
Besterfield, D. H. (2003). Total quality management.
Kliem, R. L., & Ludin, I. S. (1992). The people side of project management.
In Nelson, W. D. (2015). Advances in business and management: Volume 7.
Heerkens, G. (2002). Project management.
Gallagher, P. (2000). Human resource planning.
Wirfs-Brock, R., & McKean, A. (2002). Object design: Roles, responsibilities, and
collaborations.
Dominick, C., & Lunney, S. R. (2012). The procurement game plan: Winning strategies and
techniques for supply management professionals.
Armstrong, M., & Armstrong, M. (2011). Armstrong’s handbook of strategic human resource
management.
Lewis, J. P. (2007). Fundamentals of project management.
Johnson, P. (2004). Fundamentals of collection development & management.
Project Implementation Plan: Part 2 Grading Guide
Individual Assignment: Project Implementation Plan: Part 2
Purpose of Assignment
This assignment requires students to develop their Project Implementation Plan. In addition, this Project
Implementation Plan will require the development of the Project Communication Plan and Risk Management
Plan. These plans and the previously drafted Project Scope Statement, Human Resources Management Plan,
Quality Assurance Plan, and Procurement Plan will be included in this Project Implementation Plan. Please
keep in mind that even the best plan is useless if not effectively implemented.
Resources Required
Project Implementation Plan: Part 1 (Human Resources Management Plan, Quality Assurance Plan,
and Procurement Plan) for the Team Project
Grading Guide
Met
Content
Partially
Met
Not Met
Total
Available
Total
Earned
10.5
#/10.5
Partially
Met
Not Met
Total
Available
Total
Earned
4.5
#/4.5
15
#/15
Comments:
A Project Communications Plan is provided.
A Risk Analysis section is included.
The paper is 1,050 to 1,750 words in length.
Met
Writing Guidelines
The paperincluding tables and graphs,
headings, title page, and reference pageis
consistent with APA formatting guidelines and
meets course-level requirements.
Intellectual property is recognized with in-text
citations and a reference page.
Paragraph and sentence transitions are
present, logical, and maintain the flow
throughout the paper.
Sentences are complete, clear, and concise.
Rules of grammar and usage are followed
including spelling and punctuation.
Assignment Total
#
Comments:
1
Project Implementation Plan: Part 2 Grading Guide
Additional comments:
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