How to create a Scope Statement for a project?

  

Question 1Project ScopeYou have been asked to:Design a company web page, orOrganise a 21st birthday party for an important friend, orBuild a garden shedYou can make up a project of your own, of similar complexityPlease choose ONE of the above projects to manage.Using the template provided, create a Scope Statement for your project, taking care to enter information in ALL fields (unless otherwise instructed). Write 200 – 300 words in your scope statement, then upload it for others to read. The instructions for completing the Scope Statement are at the end of the template.Compare your Scope Statement with atleast2other classmates.Question 2Risk Treatment ExamplesFor each of the following risk treatments, give an exampleEg, an example of transference could be to outsource one of the complicated project deliverables to a company that has more experience in this area (but dont use the example, think of your own). Avoidance Mitigation Transference AcceptanceQuestion 3Identify a Project that you will be working onWork with your supervisor at your Host Company, to identify a project that you can produce a risk management plan for in weeks 7 and 8.It does not have to be big, just as long as it is a defined piece of work that you can plan, investigate, develop and deliver in your time at the workplace.It cant be routine, everyday work, such as working on help desk, assembling PCs, fixing bugs in programs, and so it.Example:Developing an online recording system, a help desk library tool, an online in and out book, a large website enhancement (one that will require a number of weeks), in fact anything that will produce a unique product, service or result.Discuss this with your supervisor. Almost certainly s/he will have been though this with other students before and will know what you are looking for.
ACS Professional Environments
RISK MANAGEMENT PLAN – Part 1: Project Context
Plan Prepared by
Organisation
Project Sponsor (Position Title)
Date
Project Name
Project Description
Problem the project is seeking to solve
Project Deliverables
Business benefit ie what will the company gain from this project?
Project Management Method
Resources to be applied
Estimated Project Duration
People:
Budget:
Start:
Equipment:
End:
RISK MANAGEMENT PLAN – Part 2: Risk Register
Risk Ref. No.
Risk Category
Risk Description
Risk Cause
Risk
Consequences
Impact
Likelihood
1
Select
Select
Select
2
Select
Select
Select
3
Select
Select
Select
4
Select
Select
Select
5
Select
Select
Select
6
Select
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7
Select
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8
Select
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Select
Rating
RISK MANAGEMENT PLAN – Part 3: Risk Treatment Plan
Risk Ref. No.
Treatment
Strategy
Treatment Description
Treatment Resources
Risk Owner
Deadline
1
Select
2
Select
3
Select
4
Select
5
Select
6
Select
7
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8
Select
Risk Rank Matrix
IMPACT
LIKELIHOOD
Rare
Unlikely
Possible
Likely
Almost Certain
L
M
LEVEL
1 Insignificant
2 Minor
3 Moderate
4 Major
5 Severe
1
2
3
4
5
Low (1)
Low (2)
Low (3)
Low (4)
Medium (5)
Low (2)
Low (4)
Medium (6)
Medium (8)
High (10)
Low (3)
Medium (6)
Medium (9)
High (12)
High (15)
Low (4)
Medium (8)
High (12)
High (16)
Extreme (20)
Medium (5)
High (10)
High (15)
Extreme (20)
Extreme (25)
Low
Medium
Jim Owens PMP MACS (Snr) CP 2011
1-4
5-9
Risk Levels
H
E
High
Extreme
10-16
20-25
Question 1;
What do you understand the term professional to mean? Support your answer with at least one
reference and correctly use in-text referencing in your answer.
The term professional means an individual who has achieved a certain level of proficiency in a certain
study or trade and is certified by a professional body after he or she has successfully completed a
required course of studies or practice. Additionally the competence of the professional can well be
measured against an established set of standards. After pursuing certain subject or simply specifying in a
certain field, a person qualifies to be a professional in that field.
The preparation for professionalism can only be achieved through attaining a certain level of knowledge
and skills that will enable a person to handle or perform specific roles in a certain profession. A
profession is subject to a certain set of conduct which is strictly defined under the profession. As they
practice in their specific field, professionals will have to depend on ethical and moral obligations in their
field. However, the term profession can in layman language be described as a person who is learned or
well educated with a distinguished job which can be demanding or challenging (Architects, 2013).
For instance, after pursuing a course in medicine, a person can specialize to be a pediatrician. The
individual will be termed as a profession and will have to abide to the conduct of that profession. He or
she will need to be accredited by a specific body to be able to practice in this profession. The
pediatrician will have to be committed to the profession for him or her to give what it calls for that
profession.
References
Architects, A. I. (2013). The architecture student’s handbook of professional practice. Hoboken, N.J:
Wiley.
Question 2:
What is the importance of a professional reflective journal to support your answer, give one or two
specific examples. Please note, we are talking about a personal reflective journal and not a commercial
or industry one.
Definition of Reflective journals
A reflective journal is a personal piece of writing about a students learning experiences as a reflection of
ones line of thoughts, feelings or ideas. This means that a reflective journal basically helps a learner to
record and reflect on observations and various responses to different situations, evaluate and examine
the concepts involved as a way of acquiring new knowledge (Peery, 2005).
Importance of a professional reflective journal
A personal reflective journal is important in that it enables the learner to reflect on the subject matter
and personal experiences in ones life as a way of enhancing the learners understanding of specific
concepts. It also enable a learner to practice ones writing skills in an open ended method that helps one
dig into complex issues that actually go beyond wrong and right answers. This implies that a learner is
able to reflect and examine on the subject issues and sort what one knows and what one does not know
for self development. A reflective journal helps a learner to develop insights and ideas on a certain
subject and come up with main points learnt either on theory or through experience. A learner may
therefore discover what one knows about a specific subject matter from what one need to relearn or
evaluate and translate that into plans for improvement. A reflective personal journal is therefore a
powerful tool that helps a learner in assessing ones knowledge while creating room for improving on
ones knowledge on specific issues as well as strengthening a learners understanding by developing
critical thinking skills (Isabel, 2013).
A specific example of a personal reflective journal.
Recently in my line of duty, I was insulted by a patient and who also sprinkled her babys milk from her
feeding bottle all over my face. Both were serious assault .It was unexpected because the patient is
usually calm and friendly .So unexpected it was though I had not registered it. Without any emotional
response, I continued working. Then there was cervical cancer awareness that was going on that very
day and I was highly involved. Later in the day I got home exhausted and I had no time to reflect on that
day events. As normal, the following day I went to work but there was no emotional reaction to the
events of the previous day. Then in the afternoon I went home and as I entered through the door my
friend said My dear friend you look extremely tired. I suddenly broke into tears. The situation of the
patient who had insulted me, splashing milk all over my face came crashing down in all its tragedy
(patient situation, not what the patient did to me).
I went into the orchard to get a grip. By then I was thinking this is what I require, to recognize that
most of the situations I come across at work are difficult and depressing, and I must not ignore to
recognize the impact this has emotionally The other part of me was saying shake off your
disappointment!, you are pitying yourself .You are not in any way helping anyone! I had started to
reflect before I had started feeling it emotionally .I later felt I had not come up with any solution other
than scaring my friend. I finally realized I personally needed to allocate time to allow myself to have
emotional reaction and explore it as well.
References
Peery, A. B. (2005). ARRIVE: Improving instruction through reflective journaling. Englewood, CO:
Advanced Learning Press
Isabel, R. (2013). Proceedings of the 12th European Conference on Research Methods: ECRM 2013.
Reading: Academic Publishing and Conferences International.
Question 3:
Getting to know yourself.
Please answer each of the following about yourself. Your answers are to be in whole sentences (brief
answers receive low or no marks)
a) Are you a morning, noon or night person?
Im both morning and noon person.
b) How long can you work intensively and still keep focused?
I can work intensively and still keep focused 7-8 hours per day.
c) What sort of work do you look forward to doing?
Im looking more likely IT specialist related job.
d) What sort of work do you leave until the time is almost up, or worse?
Usually I leave the one which will take longer time.
e) How many hours can you work without a break?
It actually depends. But usually I can work approximately 6 hour straight without any break.
f) How long does your break need to be for you to be refreshed?
I need 30min to 1 hour to be refreshed.
g) How many weeks can you work without a day of not working?
I can work 3 weeks without any day off. After that if I get 1 day off then I can continue another 3
weeks.
h) How many days/weeks of not working do you need for you to be refreshed?
Question 4:
Prepare your “to do” list for next week. Use a simple table format and include at least 8 items, with
priorities.
Project Scope Statement
Web Page Design
Project title
Project ID
20084
Project Manager
Rameez
Upgrade existing Web Page to generate more web traffic and sales
Reason for Project
Strategic objective
Product Acceptance
Criteria
Website should Increase Net Revenue through web traffic and provide product
information
Project Deliverables
Site content, Website Layout design, Readability, User Interface
Out of Scope
Web Browser compatibility and testing across all platforms;
Mobile version of webpage;
Ios, Android versions testing
Key Constraints

Key Assumptions
The project is working on a limited budget of $4000
The programmers needed are only available 3 days a week
Since we are working around tight timeframe and limited resources,
any changes in requirement will be difficult to accommodate.
The project needs to completed in the next 3.5 months
Funding will be sufficient to complete the project
Navigation to the webpage will be managed by user
Customers are comfortable with the registration process
Customers can access blog page after sign up
Key Stakeholders
Rameez Shaikh and Purus Health and Medical Technologies
Key Risks
Constant changes may increase the project budget
Team might become unavailable halfway through the project
Project might not attract expected traffic volumes
Start:
Estimated Duration
1st November 2015
End:
28th February 2016(inc Public
holidays)
The project will require three people for 8 hours daily for 14 weeks, then
the estimated Level of Effort) will be 336 hours (i.e. 3 people x 8 hours x
14 weeks)
Estimated level of
Effort
Project management
Approach
We will be using Waterfall Methodologies for this project.
Project Team
members
Rameez Shaikh (PM), Jay, Prarthana
Steering Committee
Authorisation
Name
Signature
Date
Project Manager
Manager
Project Sponsor
Please see following pages for notes on completing this document
File name: 20160706122317sample
Page 1 of 3
Notes on completing the Project Scope Statement
Project ID
20084
Project Title
Web Page Design
Project manager
Rameez Shaikh
Reason for Project
Upgrade existing Web Page to generate more web traffic and sales
Strategic objective
Which portion(s) of the Strategic Plan is this project aligned with?
Leave blank
Project Deliverables
Site content, Website Layout design, Readability, User Interface
Out of Scope
Web Browser compatibility and testing across all platforms;
Mobile version of webpage;
Ios, Android versions testing
Key constraints

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The project is working on a limited budget of $4000
The programmers needed are only available 3 days a week
Since we are working around tight timeframe and limited resources, any changes in
requirement will be difficult to accommodate.
The project needs to completed in the next 3.5 months
Key assumptions

Funding will be sufficient to complete the project
Navigation to the webpage will be managed by user
Customers are comfortable with the registration process
Customers can access blog page after sign up
Key Risks
Constant changes may increase the project budget
Team might become unavailable halfway through the project
Project might not attract expected traffic volumes
Project Charter
Page 2 of 3
Notes on completing the Project Scope Statement
Key stakeholders
Rameez Shaikh and Purus Health and Medical Technologies
Estimated Duration
The project will start on 1st November 2015 and end on 28th February 2016 which
includes public holidays
Estimated Level of Effort
The project will require three people for 8 hours daily for 14 weeks, then the estimated
Level of Effort) will be 336 hours (i.e. 3 people x 8 hours x 14 weeks)
Project management approach
We will be using Waterfall Methodologies for this project.
Project team members
Rameez Shaikh (PM), Jay, Prarthana
Project steering group
The people who will regularly review the project progress, and give direction.
Leave blank
Authorisation
Leave blank for this question
Project Charter
Page 3 of 3
Project Scope Statement
Project ID
Project title
Reason for Project
Creating a web Portal for the Company
(Gloria Jeans) I work for as a part
time employee.
Project Manager
AP-0001
Asif Pasha
1. To advertise and display the new offers and promotions for the current
month.
2. To update open hours and close hours when needed.
3. To get the feedback from the customers.
Strategic objective
Product Acceptance
Criteria
Project Deliverables
1.
2.
3.
4.
5.
About new offers & Promotions
Spreading companys info globally for marketing.
Information on new Product launches.
About us, Contact us & feedback options.
Open and close Hours.
Out of Scope
1. Project uploading on server.
2. Speed of the webpage.
3. Minimum resolution required for better view of the website.
Key Constraints
1. Limited funds
2. Working on a virtual machine to correct errors
3. Time conflicts of project teams availability.
Key Assumptions
1. Expecting for sufficient funds to complete the Project
2. Team has one advantage that they are free one full day on Sunday.
Key Stakeholders
1. Asif Pasha
2. Sarfaraz Hussain
Key Risks
1. If any one member of the team doesnt turn-up on Sunday.
2. Virtual machine may crash due to power failure.
3. Crash of virtual machine may result in loss of work and time
Estimated Duration
Start: 12/10/2015
End: 30/12/2015
Three members in team work for 4 hours in 11 weeks + additional 8 hours
every Sunday is the advantage.
Estimated level of
Effort
Estimated level of Effort is 132 hours.
(i.e. 3 people X 4 hours X 11 weeks) =44hours
44hours + 8 hours X 11 Sundays = 132hours
Asif Pasha: Project Scope20160706122322sample_friend
Page 1 of 2
Project management
Approach
Project Team
members
Simple and Easy
1. Asif Pasha
2. Sarfaraz Hussain
3. David
Steering Committee
Authorisation
Project Manager
Name
Signature
Date
Asif Pasha
09/10/2015
Carlton Starr
09/10/2015
Manager
Project Sponsor
Asif Pasha: Project Scope
Page 2 of 2
Project Scope Statement
Project ID
Project Manager
Project title
Reason for Project
Strategic objective
Product Acceptance
Criteria
Project Deliverables
Out of Scope
Key Constraints
Key Assumptions
Key Stakeholders
Key Risks
Estimated Duration
Start:
End:
Estimated level of
Effort
Project management
Approach
Project Team
members
Steering Committee
Authorisation
Name
Signature
Date
Project Manager
Manager
Project Sponsor
Please see following pages for notes on completing this document
File name: 20160706122326scope_statement_template_v2
Page 1 of 3
Notes on completing the Project Scope Statement
Project ID
A unique code assigned from the project Register
For your PICT question, the number will be -0001
E.g., mine would be JO-0001
Project Title
A short but meaningful name for the project.
E.g.
Create a Web page, or
Organise birthday party.
Project manager
Your name
Reason for Project
Why are we proposing this project?
What opportunity is it intended to realise, or what problems is it intended to fix?
E.g. To enable me to properly honour my friend.
Strategic objective
Which portion(s) of the Strategic Plan is this project aligned with?
Leave blank
Project Deliverables
What tangible outcomes should the project deliver?
E.g.
A Web page
Birthday cake, invitations
Speech presented
Out of Scope
What items will NOT be delivered, but people might think they are part of the project
E.g. When creating a web site, Out of scope items could be: uploading the web page to a
server, testing the web page on Google Chrome, Opera or any every of IE before version
6, and so on
Key constraints
What conditions do you think will limit your ability to manage the project?
E.g.
An Internet connection is available only between 6am to 10am each day
Guests may be vegetarian, Hallal, etc
There is no funding for travel or accommodation
Amandeep, a key resource, will be available only at weekends
Key assumptions
Conditions that you believe to be true
Project Charter
Page 2 of 3
Notes on completing the Project Scope Statement
e.g.
Maryam will be able to drive us there and back every afternoon
Funding will be sufficient to complete the project
Key Risks
What are the main things that can go wrong with the project?
e.g.
The computer might break down
Team might become too busy to finish
Key stakeholders
Who are the main people with an active interest in the project (either positive or
negative) as well as the project Manager and project team?
For this question, just put yourself and your tutor here.
Estimated Duration
When do you think the project will start and finish?
Estimated Level of Effort
How much work do you think is involved?
The number of person hours/days
E.g. if you believe the project will require three people for 2 hours each Thursday for 8
weeks, then the estimated Level of Effort) will be 48 hours (i.e. 3 people x 2 hours x 8
weeks)
Project management approach
Different projects might require different project management methodologies?
Just enter Simple for this one
Project team members
All people actively involved in the work of the project. The project Managers name
should be followed by (PM).
E.g. (PM), Lianhui Hua, Maheshpal Singh
Project steering group
The people who will regularly review the project progress, and give direction.
Leave blank
Authorisation
Leave blank for this question
Project Charter
Page 3 of 3

Introduction:

Project management is an essential part of any successful venture, whether it involves the development of a new product or organizing an event. To ensure the project runs efficiently, it is essential to have a scope statement, a risk management plan, and a solid project plan. In this article, we will discuss various aspects of project management, including project scope, risk treatment strategies, and how to identify a project that requires a risk management plan.

Project Scope:

In project management, the scope statement defines the project’s boundaries and the work that needs to be done. It outlines the ultimate goals and objectives, deliverables, constraints, and limitations that will impact the project’s execution. The project manager is responsible for defining and managing the project scope throughout the project’s lifecycle to ensure that it remains on track and within budget.

In this article, we have listed three projects of equal complexity that require project management. The first is the design of a company website, the second is organizing a 21st birthday party for an important friend, and the third is building a garden shed. You can choose one of these projects or create one similar in complexity.

Risk Treatment Examples:

Risk treatment is an essential part of project management that involves identifying potential risks, evaluating their impact and likelihood, and developing strategies to manage and mitigate them. There are four primary risk treatment strategies: avoidance, mitigation, transference, and acceptance. The risk treatment strategy chosen depends on the level of risk and the impact on the project.

In this article, we will discuss examples of each of these risk treatment strategies to give you an understanding of what they entail and how they can be applied to different projects.

Identifying a Project:

Identifying a project that requires a risk management plan is critical to its success. The project should be defined, unique, and measurable to ensure clear project goals and objectives. It should be something that you can plan, investigate, develop, and deliver in your time at the workplace.

In this article, we will explain how to identify a project by discussing an example of developing an online recording system, a help desk library tool, or a large website enhancement. We will also outline the process of developing a risk management plan for your identified project using the ACS Professional Environment’s Risk Management Plan template.

Question 1: Project Scope

Objectives:
– Develop skills in project management by choosing and administering a project of moderate complexity
– Create a scope statement that addresses all key aspects of the chosen project
– Compare and contrast the scope statement with other students’ scope statements

Learning Outcomes:
By the end of this task, the learner will be able to:
– Analyze different project options and select an appropriate project of moderate complexity
– Apply project management principles and techniques in developing a scope statement
– Demonstrate an understanding of the key elements of a scope statement and their importance in ensuring project success
– Evaluate and provide feedback on other scope statements to identify areas for improvement

Question 2: Risk Treatment Examples

Objectives:
– Understand different approaches to risk treatment
– Apply risk treatment strategies to real-life situations
– Develop critical thinking skills by generating unique examples of risk treatment

Learning Outcomes:
By the end of this task, the learner will be able to:
– Explain the concept of risk treatment and its importance in project management
– Identify four different types of risk treatment and provide examples for each type
– Analyze different risk scenarios and select the most appropriate risk treatment strategy based on the situation
– Develop creative and effective risk treatment strategies by applying critical thinking skills

Question 3: Identify a Project that you will be working on

Objectives:
– Develop a risk management plan for a defined work project
– Apply risk management principles and techniques to identify, assess, and treat project risks
– Demonstrate effective communication skills by consulting with the supervisor and taking their feedback into account

Learning Outcomes:
By the end of this task, the learner will be able to:
– Define a project that meets the criteria for producing a unique product, service, or result
– Identify potential risks associated with the project and assess their impact and likelihood using a risk register
– Develop a risk treatment plan that outlines appropriate strategies for managing identified risks
– Use a risk rank matrix to prioritize risks for treatment based on their likelihood and impact
– Communicate effectively with the project supervisor to ensure the risk management plan meets project requirements and is approved for implementation.

Solution 1: Designing a Company Web Page

Scope Statement:

Project Name: Company Web Page Design

Project Description: The goal of this project is to design a new company website that is modern, visually appealing, and user-friendly. The website will serve as the primary online presence for the company and should accurately represent the company’s brand, products and services. The website will include landing pages for each product and service, relevant company information, contact information, and a blog page. The website design will be responsive and compatible with all devices.

Problem the project is seeking to solve: The current company website is outdated and not optimized for user experience. It does not accurately portray the company’s brand and offerings.

Project Deliverables:
1. A visually appealing, modern website design.
2. Landing pages for each product and service offered by the company.
3. Relevant company information and contact information.
4. A blog page with engaging content.
5. Responsive and compatible design with all devices.

Business Benefit: The company will gain a modern, user-friendly website that accurately represents their brand and offerings. This will lead to increased website traffic and potential new business.

Project Management Method: Agile.

Resources to be applied:
– A team of three web designers/developers.
– Content writer.
– Project Manager.
– Budget: $50,000.
– Duration of the project: 12 weeks.

Compare your Scope Statement with at least 2 other classmates.

Solution 2: Organising a 21st Birthday Party for an Important Friend

Scope Statement:

Project Name: 21st Birthday Party Planning

Project Description: The goal of this project is to plan a memorable 21st birthday party for an important friend. The party will be held at a venue with food and drinks provided. It will include decorations, a DJ, and a photo booth for guests to enjoy. The party will have a theme and all guests will be requested to dress accordingly. The total number of guests will be around 50 people.

Problem the project is seeking to solve: The challenge is to organise a birthday party that is fun, memorable and caters to the tastes of the guest of honor and the partygoers.

Project Deliverables:
1. A chosen venue.
2. A guest list and invitations sent.
3. A theme and decorations.
4. Food and drinks organized.
5. A DJ and photo booth setup.
6. A contingency plan in case of inclement weather or other unforeseen issues.

Business Benefit: The guest of honor and partygoers will have a memorable experience and the event will strengthen the relationship between the guest of honor and the party thrower.

Project Management Method: Traditional Waterfall.

Resources to be applied:
– Event Planner.
– Decorator.
– Caterer.
– DJ and Photobooth technician.
– Budget: $10,000.
– Duration of the project: 4 weeks.

Compare your Scope Statement with at least 2 other classmates.

Suggested Resources/Books:

1. “Project Management: Absolute Beginner’s Guide” by Gregory Horine
2. “Risk Management in Projects” by Martin Loosemore

Similar Asked Questions:

1. What are some common project management methodologies?
2. How do you create a scope statement for a project?
3. What is a risk management plan and why is it important?
4. What are some common risk treatments in project management?
5. How do you prioritize risks in a risk register?

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