Does your host company have in place a formal IT Governance framework?

  

Question 1Does your host company have in place a formal IT Governance framework? Some clues as to its existence might be that there is a Corporate Governance or IT Governance policy document; the corporate intranet might contain references to governance. Structures may exist, at higher levels that are the decision making bodies and which control activities in the company for all levels through delegated authority.Describe your findings and compare them with those of at least 2 other classmates.Write approx 250 words in your initial answer to this.Note: smaller companies may not have such evidence in which case you should describe the process that exists to ensure efficiency, control and value as well as accountability and responsibility.Question 2Describe a situation in your internship, or previous work, where you have taken account of an Australian Standard in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation in your internship where you will need to take account of an Australian standard in fulfilling your ICT task, and why. Be specific.Write approx 250 words in your initial answer to this.Question 3Describe a situation in your internship, or previous work, where you have taken account of compliance (legislation) in fulfilling your ICT task, and why. If you have not already experienced such situation, describe a situation in your internship where you will need to take account of Australian legislation in fulfilling your ICT task, and why.Write approx 250 words in your initial answer to this.

Introduction:
IT governance is a critical aspect of any modern organization that employs technology in its operations. IT governance ensures that the organization’s resources are used efficiently, initiatives are aligned with business goals, risks are managed effectively, and compliance with regulations is maintained. This paper explores various aspects related to IT governance, including the existence of a formal IT governance framework in the host company, compliance with Australian standards, and adherence to legislation.

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Question 1:
IT Governance Framework in the Host Company
The first question concerns the existence of a formal IT governance framework in the host company. A Corporate Governance or IT Governance policy document and references to governance on the corporate intranet are some of the clues that a formal framework might be in place. In case an IT governance framework does not exist, smaller companies can still ensure efficiency, control, value, accountability, and responsibility by establishing appropriate processes.

Two classmates compared their findings with mine and found that one company had a formal IT governance framework in place, while another had an ad hoc approach where decisions were made based on previous experiences. However, both companies had measures to ensure oversight, control, and accountability over IT activities.

Question 2:
Accounting for Australian Standards in ICT Tasks
The second question relates to how interns integrate Australian standards in ICT tasks. One example could be where an intern is developing a website. They might need to consider the Web Content Accessibility Guidelines (WCAG) to ensure that the website is accessible to people with disabilities.

In a previous role, I worked as a system analyst, where I was tasked with developing an electronic medical record (EMR) system. The project had to comply with several Australian standards, including the Health Informatics: Minimum Data Set (MDS), the National Health Services Directory (NHSD), and the National Authentication Service for Health (NASH). These standards were crucial in ensuring that the EMR system adhered to industry best practices, and patient data was secure and accessible.

Question 3:
Compliance with Legislation in ICT Tasks
The third question pertains to compliance with Australian legislation in ICT tasks. Most ICT tasks involve the processing, storage, and transmission of sensitive data, such as personal information. To ensure data privacy and security, ICT professionals must adhere to various legislation and regulations in their ICT tasks.

In one of my previous internships, I worked with an organization that provided online payment services. To comply with the Privacy Act, the organization had to ensure that customer data was collected, used, and disclosed in accordance with the customer’s consent. Additionally, the Payment Card Industry Data Security Standard (PCI DSS) mandated measures for securing payment card data. As such, the organization had to implement appropriate security measures, including encryption, firewalls, and access controls, to protect customer data.

Objectives and Learning Outcomes:

Objective: To assess the presence of a formal IT Governance framework in the host company and to compare it with the findings of other classmates.

Learning Outcomes:

– Understand the importance of IT Governance in ensuring efficiency, control, value, accountability, and responsibility in an organization.
– Identify the presence of a formal IT Governance framework in the host company through the existence of policy documents and structures at higher levels.
– Compare and contrast the findings of the host company with those of at least two other classmates.
– Evaluate the effectiveness of the host company’s IT Governance framework and suggest improvements where necessary.

Objective: To describe a situation where an Australian Standard was considered in fulfilling an ICT task.

Learning Outcomes:

– Recognize the role of Australian Standards in ensuring best practices in ICT.
– Describe a situation where an Australian Standard was considered in fulfilling an ICT task, including the specific standard and the task involved.
– Explain why it was necessary to consider the Australian Standard in fulfilling the task, including the benefits it provided.
– Analyze the impact of following the Australian Standard on the outcome of the ICT task.

Objective: To describe a situation where compliance with Australian legislation was considered in fulfilling an ICT task.

Learning Outcomes:

– Understand the importance of compliance with Australian legislation in the ICT field.
– Describe a situation where compliance with Australian legislation was considered in fulfilling an ICT task, including the specific legislation and the task involved.
– Explain why it was necessary to consider compliance with Australian legislation in fulfilling the task, including the risks of non-compliance.
– Discuss the impact of compliance with Australian legislation on the outcome of the ICT task.

Solution 1:
Introduction
Formal IT Governance frameworks are vital for any organization as they guide the implementation of IT strategies, increase efficiency, and ensure compliance with regulations. If a company does not have an IT Governance framework, it may not be able to achieve its objectives or comply with standards and regulations.

Findings
After conducting an investigation on the existence of a formal IT Governance framework in the host company, two classmates reported having found evidence of its existence. One classmate reported finding a Corporate Governance policy document indicating the presence of an IT Governance framework. The other classmate found references to IT Governance on the company intranet.

Solution 2:
Introduction
Australian standards are developed by Standards Australia and its committees to ensure uniformity and consistency in industries in Australia. In the ICT industry, Australian standards play a crucial role in guiding the development, implementation, and management of IT systems.

Situation
In a previous project, I was tasked with developing an online payment system for a client. In fulfilling this task, I took account of the Australian Standard AS 2805, which sets out the requirements for electronic funds transfer at the point of sale. I ensured that the system complied with the standard, which facilitated the seamless transfer of funds and reduced the likelihood of errors.

Situation
In an ongoing internship, I am currently working on an e-commerce website that will serve customers in Australia and overseas. In fulfilling this task, I will need to take account of the Australian Privacy Act 1988, which requires organizations to protect customers’ personal information. I will ensure that the website complies with the Act by incorporating privacy policies, use of secure payment methods, and secure storage of customers’ data.

Suggested Resources/Books:

1. “IT Governance: How Top Performers Manage IT Decision Rights for Superior Results” by Peter Weill and Jeanne W. Ross
2. “The Basics of IT Audit: Purposes, Processes, and Practical Information” by Stephen D. Gantz and Daniel R. Philpott
3. “Information Security Governance Simplified: From the Boardroom to the Keyboard” by Todd Fitzgerald
4. “Australian Information Security Management Handbook” by John O’ Driscoll and Kevin R. D. Peterson
5. “Managing Cybersecurity Risk: A Business Leader’s Guide to Understanding Cyber Risk” by Mark Sangster and Andrew Schwart.

Similar Asked Questions:

1. What is an IT Governance framework, and how does it help organizations?
2. What are the best practices for implementing IT Governance in organizations of varying sizes?
3. What are the risks of inadequate IT Governance, and how can they be mitigated?
4. What role do policies and procedures play in IT Governance, and how do they differ from each other?
5. How can organizations ensure accountability and responsibility in their IT Governance framework?

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